Ghent Square Community Association
Annual Meeting
Monday, December 2, 2024 at 6 PM
Registration begins at 5:15 PM
The Williams School
419 Colonial Avenue, Norfolk, VA
Your vote counts!
Ghent Square needs at least 116 votes to make our annual meeting count. If you can’t make it to the meeting, please assign your ballot/proxy to another board member to vote for you. Download Proxy/Ballot, complete the front and back of form, take a photo of it, and send it to lrattan@communitygroup.com. Thank you!
Annual Meeting Agenda Dec. 2, 2024
1. Welcome
Steve Roche, President
2. Introduce Board of Directors and Guests
Steve Roche, President
3. Approve Minutes
Steve Roche, President
4. Candidate Overviews
Vote for Candidates
Steve Roche, President
5. Security
Jim Gehman
6. Budget 2024
Jim Gehman, Treasurer
7. Annual Assessment
Steve Roche, President
8. ARB
Barry Fletcher
9. Coming Up in 2025
Steve Roche
10. Open Forum
Sign up before meeting starts.
11. Election Results
Steve Roche, President
12. Thank You for Attending
Steve Roche, President
Ghent Square Annual Meeting
Welcome!
Thank you to The Williams Schol for hosting us.
The Williams School is a small school environment with a strong academic program based on student-centered, open-ended, and inquiry-based instruction. Applications to their engaging, dynamic learning community are welcomed from varied economic, religious, ethnic, and racial backgrounds. At Williams, they believe that strength comes from diversity and inclusivity.
Ghent Square Board of Directors
Steve Roche
President
Jon Davis
Vice President
Jim Gehman
Treasurer
Tanja Korpi
Susan Loiterman
Meryl Mulligan
Francine Blend
Approve Minutes - 2023
Motion to approve HOA Annual Minutes from 2023.
Steve Roche, President
Steve Roche, President
Steve Roche, President
Karen Reynes, President, Ghent Neighborhood League
Monica & Scott Shephard, Directors, The Fred Heutte Center
Jim Gehman and Captain Alan Johnson, Norfolk Police Department
Jim Gehman, Treasurer
Steve Roche, President
Rick Knapp, Treasurer
Architectural Review Board – Dr. Powers Peterson, Chairperson
Finance Committee – Richard Knapp, Treasurer
Investment Committee – Joseph Tillson, ChairpersonMaintenance Committee – Susan Loiterman, Director & Jon Davis, Vice President
Recreation Committee – presented by Lori Rattan, Director & Jon Davis, Vice President; “amenities”
Let’s Get Connected – Marc Rabinowitz, Chairperson
Rick Knapp, Susan Loiterman, and Meryl Mulligan were voted to serve on the board for another two years.
Ghent Square HOA Board Candidates
- Open nominations from the floor
- Vote
- Results presented at end of meeting
Jim Gehman
Security
Timothy K. Breslin, Lieutenant
NPD 1st Precinct Blue Sector Patrol Commander
2025 Budget Summary Report
Budget
The 2025 Budget Summary Report reflects the Association’s anticipated expenses of $___________for 2025, based upon reserve requirements, actual expenditures in previous years and the current costs of various service contracts. Quarterly assessments may remain at $260 for an annual total of $1,040.
Jim Gehman, Treasurer
Excess Operating Funds
Excess operating funds are deposited into our Replacement Reserves. While these funds are reflected as an expense in the budget, the funds are actually going into our Reserves account (savings account). At the end of this year we expect to exceed and deposit $100,000 in the Reserves account. We currently have a balance of $____________________.
State Law requires associations to set aside funds for future replacements, such as a pool rehabilitation, HVAC replacement, asphalt, tennis courts, clubhouse roofing, etc. Various mortgage loan insurers such as HUD and the Veteran’s Administration also require this. They will not approve loans for communities that do not set aside adequate reserves funds.
It is important to understand the Board is composed of homeowners that realize the impact of any increase in the assessment and that is why we review expenditures at each meeting and spend a great deal of time on the development of each year’s budget.
Transfer Excess Funds
Motion & second to have excess operating income from the 2024 balance sheet transferred to the Reserve Fund.
Steve Roche, President
Annual Assessment
Quarterly assessments may remain at $260 for an annual total of $1,040.
No Coupon Booklets
A coupon booklet WILL NOT be sent to you in December. If you mail in your quarterly assessment, please include your name, street address and account number on the check and send to the address below:
Ghent Square Community Association
c/o Associa Community Group
P.O. Box 27898, Newark, NJ 7101-7898
We encourage residents to set up automatic payments with their bank or with www.Kliknpay.com. You can also pay via your TownSq account but there is a small convenience fee. Check your HOA balance by logging in to your account at www.townsq.io.
Future projects
Coming up in 2025
- Pool Refurbishment
- Updated 5-Year Reserve Study
- Pickleball/Tennis Court Repairs
- Fence Repairs & Improvements
- Seeking volunteers to organize “Let’s Get Connected” activities
Open Forum
Each resident has five minutes to share their thoughts regarding our community.
Open forum limited to 30 minutes.
Not enough time? Please send us a message.
Election Results
And the winners are …
Thank you!
A big Thank You to The Williams School for hosting Ghent Square’s annual meeting for the last two years.
Nestled in historic Ghent, The Williams School is devoted to a unique approach to educating young leaders and to developing them into responsible citizens. When you step into their historic home, warmth and enthusiasm greet visitors and students at the foot of the grand staircase. Their dynamic curriculum includes rich traditions and innovative instruction.
Explore the school to learn more about how they can partner with you in your child’s educational journey.
