Ghent Square Community Association
Annual Meeting
Monday, December 8, 2025 at 6 PM
Registration begins at 5:15 PM
The Williams School
419 Colonial Ave., Norfolk, VA
Run for a board seat
This year members of the Association will be electing seven (7) Directors for terms of two (2) years. Under Article VII, it is required that at least four (4) weeks before the Annual Meeting, anyone wishing to run for election to the Board of Directors must file a Nomination Application signed by not less than ten (10) homeowners (one signature per address) in Ghent Square, tenants do not suffice. Anyone wishing to run for office should submit this form to the GSCA on-site office at 852 Mowbray Arch, Norfolk, VA 23507 or send it to wmitchell@communitygroup.com. The form should be received no later than close of business on November 3, 2025.
Your vote counts
Ghent Square needs at least 116 votes to make a quorum, or make our annual meeting count. If you can’t make it to the meeting, please complete the Proxy/Ballot and assign it to a board member to vote for you. You can also complete the Ballot if you want to select the candidates yourself. Download the Proxy/Ballot, complete the front and back of the form, and drop it off at the clubhouse or send it to wmitchell@communitygroup.com. Thank you!
Annual Meeting Agenda Dec. 8, 2025
1. Welcome
Steve Roche, President
2. Introduce Special Guest Jeremy McGee
Steve Roche, President
3. Introduce the HOA Board & Roll Call
Steve Roche, President
4. Approve Minutes
Steve Roche, President
5. Security
Jim German
6. Annual Budget 2026
Jim Gehman, Treasurer
7. Excess Operating Funds
Steve Roche, President
8. Open Forum & Social
Residents limited to three minutes
9. Election Results
Steve Roche
10. Thank You & Adjournment
Steve Roche, President
Welcome!
Thank you to The Williams School for hosting Ghent Square's annual meeting.
The Williams School is a small school environment with a strong academic program based on student-centered, open-ended, and inquiry-based instruction. Applications to their engaging, dynamic learning community are welcomed from varied economic, religious, ethnic, and racial backgrounds. At Williams, they believe that strength comes from diversity and inclusivity.
Guest Speaker
Jeremy McGhee
Jeremy D. McGee was elected to represent Superward 6 on November 5, 2024.
Mr. McGee currently serves on the Erosion Advisory Committee, Coastal Management and Review Board, Hampton Roads Planning District Commission, and co-chairs the Mayor’s Housing Commission.
Councilman Mr. McGee is very excited to serve honorably with members of the council and supports the vision of making Norfolk a vibrant and inclusive city. Guided by collaboration, innovation, and hard work, he is committed toward the economic growth of the City of Norfolk where all families can thrive, businesses can flourish, and neighborhoods are safer. He envisions a Norfolk that champions and empowers business, revitalizes education for a stronger workforce for the future, and ensures thriving and safe neighborhoods for all citizens.
Ghent Square Board of Directors
Steve Roche - President
Board Member & Candidate
Jon Davis - Vice Pres.
Board Member & Candidate
Jim Gehman - Treasurer
Board Member
Tanja Korpi
Board Member & Candidate
Susan Loiterman
Board Member & Candidate
Meryl Mulligan
Board Member & Candidate
Francine Blend
Board Member & Candidate
Nancy McMahon
New Board Candidate
Steve Roche, President
Steve Roche, President
Steve Roche, President, will vote to approve minutes from the 2024 annual meeting.
Review security patrols for Van Wyck Mews.
Jim Gehman, Treasurer
Steve Roche, President
Annual assessment
Architectural Review Board – Barry Fletcher, Chairperson
Investment Committee – Milton Long, Chairperson
Maintenance Committee – Susan Loiterman, Director & Jon Davis, Vice President
Ghent Square HOA Board Candidates
Open nominations from the floor
Vote
Results presented at end of meeting
Community Watch Group
A feeling of safety is closely tied to a sense of community.
Engaging residents in their own safety and security is the best way to both reduce crime and make people feel safer. Empowering people at the community level to Take A Bite Out Of Crime® should be our goal because that’s the one thing all criminals hate.
With your help, we can create a Neighborhood Watch in Ghent Square, but we need you to get involved!
Jim Gehman, Treasurer
Budget - 2026
The 2026 Budget Summary Report reflects the Association’s anticipated expenses for 2026, based upon reserve requirements, actual expenditures in previous years and the current costs of various service contracts.
Excess Operating Funds
Excess operating funds are deposited into our Replacement Reserves. While these funds are reflected as an expense in the budget, the funds are actually going into our Reserves account (savings account). At the end of this year we expect to exceed and deposit $120,000 in the Reserves account.
State Law requires associations to set aside funds for future replacements, such as a pool rehabilitation, HVAC replacement, asphalt, tennis courts, clubhouse roofing, etc. Various mortgage loan insurers such as HUD and the Veteran’s Administration also require this. They will not approve loans for communities that do not set aside adequate reserves funds.
It is important to understand the Board is composed of homeowners that realize the impact of any increase in the assessment and that is why we review expenditures at each meeting and spend a great deal of time on the development of each year’s budget.
Transfer Excess Funds
Motion & second to have excess operating income from the 2025 balance sheet transferred to the Reserve Fund.
Steve Roche, President
Annual Assessment
Quarterly assessments for 2026 will be presented.
Past & Future projects & events
Projects
Pool renovation completed. Project included a new diving board, fence, shade for the wader pool, and a new BBQ grill.
Clubhouse parking lot resurfaced. Curbs and parking lots painted. Roads repaired and striped
Coming up in 2026:
Resurface/repair pickleball & tennis courts.
Past & Future events
A big thank you to Ronda, Bonnie, Nancy and others for organizing Let’s Get Connected events. Check the website and Facebook group page for more activities such as:
- Friendsgiving
- Rugelach Baking
Last Dog Day of Summer
Ghent Square (Fitness) Dancing
Yoga with Barb
Book clubs
Open Forum
Each resident has five minutes to share their thoughts regarding our community.
Open forum is limited to 30 minutes.
Not enough time? Please send us a message.
Election Results
Thank you!
A big Thank You to The Williams School for hosting Ghent Square’s annual meeting for the last three years.
Nestled in historic Ghent, The Williams School is devoted to a unique approach to educating young leaders and to developing them into responsible citizens. When you step into their historic home, warmth and enthusiasm greet visitors and students at the foot of the grand staircase. Their dynamic curriculum includes rich traditions and innovative instruction.
Explore the school to learn more about how they can partner with you in your child’s educational journey.
